Appointment/Adding a Director

From getting a DIN for the new director, drafting the resolution, to filing Form DIR-12, we take care of everything. Empower your company with our expert solutions for Director additions!

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Steps to Appoint/Add a Director

Fill the form and provide documents

Just fill your contact details and share the required documents for appointment/adding a director.

Sign and share the documents

Our team will share the documents for signatures, just sign and share scanned copies.

Filing of registration application

Registration application is filed with concerned ROC and we will keep you updated on its status.

Overview

Adding a director to a company is a significant decision that can shape the organization’s future. It involves appointing a qualified individual to the board of directors, responsible for strategic decision-making and corporate governance. The process includes compliance with legal requirements, obtaining necessary approvals, and updating the company’s records. There are several reasons why a company may need to change its directors like regulatory compliance, succession planning, shareholder’s demand, performance issues, etc.

Documents Required

  1. A written consent from the proposed director stating their willingness to act as a director in the company.
  2. A declaration from the proposed director confirming that they are not disqualified from being a director under the Companies Act or other relevant laws.
  3. DIN of the proposed director
  4. Identity & Address Proof of the proposed director
  5. A resume or curriculum vitae (CV) of the proposed director, detailing their qualifications, work experience, and expertise.
  6. A board resolution recommending the appointment of the proposed director and specifying the terms and conditions of the directorship.
  7. Director’s Report
  8. If shareholder approval is required as per the company’s AOA, a notice of the General Meeting to obtain their consent for the director’s appointment.
  9. Minutes of the board meeting and the General Meeting (if applicable), where the appointment of the director was discussed and approved.
  10. Form DIR-12 and Form MGT-14
  11. If someone else is filing the necessary forms on behalf of the proposed director, a power of attorney authorizing them to do so.

Process of Adding a Director of the Company

  1. Identifying the Need: Determine the skillset and expertise required to enhance the board’s effectiveness and align with the company’s goals.
  2. Board Resolution:
    ~Convene a board meeting to propose the appointment of a new director.
    ~Pass a board resolution recommending the appointment and specifying the terms and conditions of the directorship.
  3. Consent and Declaration:
    ~Obtain written consent from the proposed director stating their willingness to act as a director.
    ~Collect a declaration from the proposed director confirming that they are not disqualified from being a director under the Companies Act.
  4. Director Identification Number (DIN): If the proposed director does not have a DIN, they must apply for one from the Ministry of Corporate Affairs (MCA) in India or the relevant authority in other jurisdictions.
  5. Director’s Report:
    ~Prepare a Director’s Report with the proposed director’s details, including their qualifications, expertise, and other relevant information.
    ~Include the Director’s Report in the board meeting’s agenda.
  6. Notice of General Meeting:
    If the company’s Articles of Association require shareholder approval, issue a notice of the General Meeting to obtain their consent for the director’s appointment.
  7. Shareholder Approval (if required):
    In the General Meeting, seek the approval of shareholders through an ordinary or special resolution, depending on the company’s Articles of Association.
  8. Filing of Forms:
    Prepare and file the necessary forms, such as Form DIR-12 and Form MGT-14, with the Registrar of Companies (ROC) within the prescribed time frame.
  9. Update Records:
    After obtaining the ROC’s approval and making the necessary filings, update the company’s records, including the Register of Directors, with the details of the newly appointed director.
  10. Informing Relevant Authorities:
    Notify other relevant authorities, such as banks and regulatory bodies, about the addition of the new director.

Why BizReg?

Here is why you should choose us for adding a director to your company:
*Simple and speedy process
*Experts will guide you through the whole process
*A board resolution for appointment of director drafted and forms filled & filed for you
*You get the best support
*All your queries will be answered.

Appointment/Adding a Director

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